Description:

Fintua is a global leader in indirect tax compliance and tax technology. Our all-in one-platform streamlines global VAT compliance, recovery, eInvoicing and payments - helping businesses navigate the complex indirect tax landscape with ease and confidence.

Fintua is part of CluneTech, a suite of companies providing cutting-edge solutions that simplify global business. We have been recognised as a Great Place to Work for 10 consecutive years, a “Best Workplace for Women” for the past 5 years and most recently, we were delighted to be recognised as a “Best Workplace in Tech” for the past 4 years.

Our global footprint encompasses 35 offices worldwide and we do business across 100 countries on a daily basis. In Bulgaria alone, we have 850 + employees across our offices in Varna, Veliko Tarnovo and Shumen and we’re continuing to grow!

We are currently seeking a motivated and detailed oriented Tax Office Submissions Specialist to join the dynamic team. The Tax Office Submissions Specialist plays a key role within the VAT Compliance team by ensuring the timely and accurate submission of VAT returns for clients across multiple jurisdictions. The role is critical for meeting statutory deadlines and maintaining clients’ compliance with local VAT legislation through the correct prioritization of VAT filings based on their significance—VAT payable, VAT reclaim, or nil returns.

The position is on site - from our Varna based office.

Responsibilities:

VAT Return Submission

Ensures the timely and accurate submission of VAT returns to tax authorities for all assigned clients and countries, in line with statutory deadlines.

Prioritization of Filings

Organizes VAT filings according to the following priority:

VAT payable returns (timely filing and payment),

VAT reclaim/refund returns,

Nil returns (no VAT payable or reclaimable).

Preparation of Draft Returns

Prepares preliminary (draft) VAT returns to be ready for internal review and client approval.

Client Communication and Approvals

Sends draft returns to clients and manages the approval process in accordance with internal deadlines and procedures.

Preparation of Payment Instructions

Prepares and provides clients with clear information regarding:

VAT amounts due;

Payment deadlines;

Correct IBANs and payment references per country.

Initiation of VAT Payments

Initiates VAT payments on behalf of clients in the relevant jurisdictions (e.g. via direct debit or other approved payment methods);

Communicates with internal teams or banks where necessary to ensure successful execution of payments.

Compliance and Documentation

Maintains complete documentation for all filed returns, client approvals, and executed payments in the company’s systems to ensure audit trail and regulatory compliance.

Stakeholder Communication

Cooperates with internal teams (e.g. VAT analysts, client services), company counterparts (subcontractors, local agents), tax authorities, and external clients to ensure all required data is available and any issues are resolved in a timely manner.

Requirements:

Mandatory:

Good knowledge of VAT return filing processes and regulatory deadlines in multiple jurisdictions;
Excellent organizational skills and attention to detail when managing complex filing schedules;
Strong communication skills for effective collaboration with internal teams, agents, and clients;
Ability to work under pressure and manage multiple deadlines.

Advantages:

Knowledge of VAT systems within and outside the EU and related reporting requirements;
Experience in VAT, tax operations, or another financial operations role;
Experience with VAT filing platforms or tax authority portals;
Knowledge of direct debit processes and payment initiation in multiple jurisdictions.

Key Competencies:

Deadline-driven and proactive approach
Analytical thinking and problem-solving skills
Accountability and personal ownership
Teamwork
Client - oriented mindset

Benefits:

Why work with us?

At Fintua, We are a community of like-minded individuals committed to excellence in everything we do. We create an innovative, collaborative, and supportive workplace that allows our brilliant people to unleash their potential.

Recognized as a both a Great Place to Work and Deloitte Best Managed Company, we believe that recognition goes much deeper than just financial rewards. Therefore, in addition to a competitive salary, we also offer an exclusive benefits package that includes:

Flexible Working Policy with a combination of remote and office working
Multisport Cards
22 Annual Leave Days for all employees plus additional days with length of service
Lifework days: ½ day each quarter to get your life work done
Flex hours where you can work your 40 hours across 4.5 days
Additional Health Insurance including dental and vision care
Team Buildings & Parties
Life Insurance
Refer a Friend Bonus
Discounts across various stores, theatres, restaurants
Employee-led CSR Programme, CluneTech Cares, with one paid Volunteer Day per year
CluneTech Life – corporate wellness program
Monthly Food Vuchers
Company Paid Trainings & Learning Accounts
#OneTeam Awards and Annual Employee of the Year Awards
Milestone Recognition Program
Free Sports: Football, Tennis, Volleyball
Employee Assistance Program
Meeting Free Days – a specific no meeting day where we encourage no meetings so you (and your team) can focus on getting things done!
Compassionate Leave: up to 4 weeks paid leave for the loss of a loved one
Compassionate Leave for pets: up to 2 days
5 days company-paid Miscarriage / Pregnancy Loss Leave (applicable for partner also)

We would like to thank you for your interest in this role. Please note that only shortlisted applicants will be contacted for an interview.

At Fintua, we’re proud to be an equal opportunities employer. Qualified applicants will be considered without discrimination on the basis of gender, marital status, family status, sexual orientation, religion, age, disability and race. This position is also suitable for individuals with permanent impairments (with ≥50% incapacity) who have no medical preventatives to be employed. The advertisement is suitable for candidates with disabilities who have no medical contraindications to work with a Video Display and significant visual strain.

Please note that when applying for a position with CluneTech, you voluntarily submit your personal data. This data will be processed for the following purposes: selection of candidates for this position; selection of candidates for future positions occurring within the next 6 months, unless you explicitly state your disagreement; connecting with candidates in connection with the objectives of labor market selection and research; signing an employment or other type of contract. Personal data provided for these purposes will be retained for up to 6 months. You have the right to request the deletion, correction or blocking of personal data.